1. Library meeting rooms are suitable for orderly public gatherings for such purposes as lectures, film showings, musical programs, discussion groups, and similar activities.

2. They are not available to be used for any of the following:
a. For purposes prohibited by city ordinance, by state or federal law, or by Library Rules of Conduct.
b. For the commercial advertising or direct solicitation of clients or customers.
c. For fund-raising.
d. For events which directly profit the business of a commercial organization or individual.

3. All meetings are to be open to the public free of charge. No fee shall be charged, nor donation solicited, nor membership be required as a condition of entry. Collection of dues from members of organizations is permissible, so long as non-members are allowed entry. Donations shall be on a voluntary basis.

4. The above restriction does not apply to City or Library events and activities.

5. Applicant agrees to leave the room and furnishings in the condition in which they are found. Applicant further agrees to accept liability for any damage to the facility, its furniture or equipment caused by the occupancy of said premises by the organization.

6. Applicant is responsible for arranging furniture and equipment as necessary for their event. Time required for room preparations prior to an event and cleanup following an event must be included in the time booked.

7. Applicant agrees to have persons 18 years of age and older in attendance who will be considered supervisory, subject to the direction of City personnel. For groups composed primarily of minors, applicant agrees to have one adult in attendance in a supervisory capacity for every ten minors.

8. Applicants desiring to serve refreshments may do so upon paying a deposit for cleanup which will be refundable if premises are left in good order.

9. Applicant wishing to put up displays or decorations must first obtain permission to do so. Items shall not be taped or tacked to painted walls. No inflammable materials will be permitted; and all materials used must be treated with flame-proofing and approved by a representative of the City Fire Prevention Bureau.

10. No smoking is allowed. The serving or use of intoxicating beverages is prohibited.

11. Applicant agrees to include in any printed publicity, the statement: “This program is not sponsored by the Santa Monica Public Library.”

12. The Library may not be used as a mailing address for organizations meeting at the Library.

13. Storage of personal property is not permitted.

14. An announcement regarding emergency procedures will be made prior to the commencement of each meeting.

15. All meetings must end prior to the time scheduled for the Library to close so that cleanup can be completed and all attendees and participants may exit by that time. Announcements will be made by Library staff as the closing time approaches.

16. Use may be revoked and/or denied in the future, by the City Librarian if there is any violation of the Rules for Use of Meeting Rooms or fees or any abuse of the privilege of using the facility or equipment.