1.         Library meeting rooms are suitable for orderly public gatherings for such purposes as lectures, film showings, musical programs, discussion groups, and similar activities. 

2.       They are not available to be used for any of the following: 

a.       For purposes prohibited by city ordinance, by state or federal law, or by Library Rules and Regulations. 

b.       For the commercial advertising or direct solicitation of clients or customers. 

c.       For fund-raising.

d.       For events which directly profit the business of a commercial organization or individual.

3.       All meetings are to be open to the public free of charge. No fee shall be charged, nor donation solicited, nor membership be required as a condition of entry. Collection of dues from members of organizations is permissible, so long as non-members are allowed entry.

4.       The above restriction does not apply to City or Library events and activities. 

5.       Applicant agrees to leave the room and furnishings in the condition in which they are found. Applicant further agrees to accept liability for any damage to the facility, its furniture or equipment caused by the occupancy of said premises by the organization. Damage to Library property will be paid for by the applicant at a cost determined by the City. All leftover food must be disposed of in the trash bins or removed.

6.       Total hours requested must include set-up and clean-up time. Rental period begins when the room is opened. Applicant may not enter the room until the time designated on the application. The clean-up and load-out of equipment and personal belongings must be completed and the facility completely vacated by the time indicated on the application. Applicant is responsible for arranging furniture as necessary for their event.

7.       Applicant must be in attendance for the entire time the reservation is in effect. For groups composed primarily of minors, applicant agrees to have one adult in attendance in a supervisory capacity for every ten minors. 

8.       All applicants must pay a deposit, which will be refunded by mail following an inspection of the room and provided that the room, furnishings, and equipment are left clean and undamaged.

9.       Due to the potential for damage to Library equipment no equipment other than the users’ laptop can be connected to Library equipment. All Library equipment must be used as is. No modifications or adjustments may be made to the equipment. Any violation will result in the forfeiture of the deposit. Only self contained pieces of equipment may be brought in for use by individuals.  Further, there is no access to the sound booth or mixing board in the Martin Luther King Jr. Auditorium. If using a laptop during a presentation we strongly urge applicant to check compatibility between the Library system and user’s laptop before the program date.

10.      Applicant wishing to put up displays or decorations must first obtain permission to do so. Items shall not be taped or tacked to painted walls. No flammable materials will be permitted; and all materials used must be treated with flame-proofing and approved by a representative of the City Fire Prevention Bureau.

11.      No smoking is allowed. The serving or use of intoxicating beverages is prohibited.

12.      Applicant agrees to include in any printed publicity, the statemen t:"This program is not sponsored by the Santa Monica Public Library."

13.      The Library may not be used as a mailing address for organizations meeting at the Library.

14.      Storage of personal property is not permitted.

15.     An announcement regarding emergency procedures will be made prior to the commencement of each meeting.