SANTA MONICA PUBLIC LIBRARY
BOARD |
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| Minutes of the REGULAR Meeting of September 5, 2002 |
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| To Be Approved |
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| A REGULAR meeting of the Library Board was called to order
by Chairperson, Gene Oppenheim, at 7:00 p.m., Thursday, September 5,
2002 at the Main Library in the Conference Room, 1343 Sixth Street,
Santa Monica. |
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Call to Order |
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| PRESENT: |
Vice Chair Edwards, Boardmember Field, Boardmember Stern
and Chair Oppenheim |
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Roll Call |
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| ALSO PRESENT: |
Sherrill Kushner, Vice President Friends of the Santa Monica
Public Library; Alisa Beaton, Liaison Friends of the Santa Monica Public
Library; Susan Annett, Principal Librarian for Public Services; Jamie
Watson, Volunteer Services Coordinator; Catherine Ronan, Young Adult
Librarian; Ellen Braby, Head of Youth Services; Greg Mullen, Assistant
City Librarian |
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| Chair Gene Oppenheim took the oath of allegiance and was
sworn in. Chair Oppenheim was
reappointed to the Library Board after serving a partial term. |
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Swearing in and Oath
of Allegiance |
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| No report. |
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Communications from
the Public |
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| Vice Chair Edwards made a motion to approve the minutes of
the Library Board meeting of July 18, 2002 as mailed. Boardmember Field seconded the motion.
The minutes were approved in a unanimous voice vote. |
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Approval of the Library
Board Minutes |
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| Alisa Beaton, Friends of the Library Liaison gave a report
to the Library Board on the August 12, 2002 Friends of the Library Board
meeting. |
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Report from the Friends
of the Santa Monica Public Library |
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| Ms. Beaton reported on the Montana Ave. Branch fundraiser.
The $400.00 pavers for the entryway are almost completely sold.
There are $150.00 pavers for the patio available. |
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| The Friends of the Library have their own web address www.friendsofsmpl.org to publicize
the activities of the Friends organization. |
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| Ms. Beaton reported that President of the Friends, Jon Arenberg
will be a guest on “Local Talk”, Adelphia Communication’s Public Affairs
Special on September 13. |
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| Cynni Murphy, Image Archive Librarian, submitted a proposal
to the Board to request they approve instituting fees for e-mailing high-resolution digital images
available from the Library’s Image Archive.
The fee would recover the cost of the time it takes the librarian
to select and save specific images to different resolutions and formats
and creating the e-mail correspondence.
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Approval of Proposal
of Fees for E-mailed Images from the Image Archive |
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| Boardmember Field made a motion to approve the proposal for
fees for e-mailing high-resolution digital
images available from the Library’s Image Archive. Vice Chair Edwards seconded the motion and
it passed in an unanimous voice vote. |
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| Ellen Braby, Head of Youth Services, reported to the Board
on the summer reading program. This
year’s theme was “Wrapped up in Reading”.
Registration for preschool and elementary school children was
almost as high as last years, even though two of the branches were closed. Registration in the teen reading program
increased 21%. |
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Report on Summer Reading
Program |
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| Additional programs were held at Main and Ocean Park to make
up for the branch closures. In
addition to the regular story times for babies, toddlers and preschoolers
Main held three programs per week.
At Ocean Park repeat shows were held back to back to keep the
audience sizes from becoming too large.
Programs ranged from magic shows, storytellers, musical programs,
craft programs, temporary tattoos and puppet shows.
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| Children read 7,819 hours and teens read 6,630 hours for
this year’s summer reading program. |
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| Catherine Ronan, Young Adult Librarian, gave a report to
the Board on young adult programs. |
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Report on Young Adult
Programs |
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| Ms. Ronan reported that to celebrate Teen Read Week the Library
is hosting a 2D/3D Cartoon & Animation Festival on Saturday, October
19 from 1pm -5:30pm. The festival
will include workshops on drawing cartoon characters, developing comic
book characters and publishing Disney storybooks. Animation workshops including hands-on animation,
animation A-Z and game design and development will also be held.
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| Ms. Ronan reported that the Library received a $25,000 grant
from the Verizon Foundation for a portable youth technology center (YTC)
consisting of 9 wireless laptops in a lockable cart with supporting
software and training support. |
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| The portable YTC will be used for multiple purposes:
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| Susan
Annett, Principal Librarian, Public Services, asked the Board to approve
the recommendation of the City Wide Reads Committee. The committee has selected “Balzac and the Little Chinese Seamstress”
by Dai Sijie for the Santa Monica Public Library City Wide Reads Project.
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Approve City Wide Reads
Committee Recommendation |
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| Boardmember Field moved to approve the City Wide Reads Committee recommendation of “Balzac
and the Little Chinese Seamstress” by Dai Sijie for the Santa Monica
Public Library City Wide Reads Project.
Chairperson Oppenheim seconded the motion. The motion passed with three yes votes and one no vote. |
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| Mr. Mullen gave a report to the Board on the Main Library
expansion. After completing
the schematic design phase of the project Moore Ruble Yudell Architects
(MRY) has moved into the design development phase.
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Main Library Expansion
- Update |
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| On October 10 MRY will present the latest plan to the Library
Board. MRY will present the
latest plan to City Council on October 22, 2002. |
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| The Montana Ave. Branch construction is behind schedule.
However, both the Montana Ave. and Fairview Branches are scheduled
to open in December 2002. |
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Branch Expansion - Update |
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| Mr. Mullen reported that the City has signed the lease on
the temporary library facility. The
facility is located at 1324 Fifth Street.
The Library has been working with an architect on the design
of the improvements to the temporary library. |
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Temporary Library -
Update |
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| The Board reviewed and discussed several library journal
articles. |
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Nationwide Current Library
Trends |
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| Chair Oppenheim gave an update on the meeting of the teen
photography contest committee. The
next step is to schedule a meeting to establish the rules of the photography
contest. |
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Library Board Contest
for Young Adults - Report |
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| The Board has decided not to make distinctions between color
and b&w or any other "photographic" medium. They also agreed that cost would limit size
of the entries and that there is probably no need to require that the
work be mounted. Unmounted prints
could just be pinned to the wall. Some
distinction will be made in age groups. The contest will be open to children who live or go to school
in Santa Monica. |
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| Boardmember Stern and Alisa Beaton reported to the Board
on the progress of the arrangements for the December 7 Farewell for
the Main Library. |
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Dining Farewell for
Main Library |
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| Sherrill Kushner reported to the Board on the fundraising
meeting with Chris Hershey of Hershey Associates. |
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Secretary’s Report |
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| Ms. Kushner stated that the fundraisers are working on a
case statement in order to create a market survey which will identify
the number and amount of gifts the Friends can expect. This survey will establish the target amount of the capital campaign.
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Report on Meeting with
Hershey Assoc. |
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| Artist,
Carl Cheng presented his ideas for public art in the new Main Library
to the Public Art Committee. |
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Artist, Carl Cheng’s
Presentation to the Public Art Committee |
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| The committee approved the canopy design for the courtyard
café. They returned comments
on his design for the Word Screen for the Sixth Street entrance. Mr. Cheng will address those comments in
his next presentation to the committee in October. |
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| Staff updated the Board on the progress of the staff farewell
party, which will be held in the main reading room at the Main Library
on Friday, December 13 at 7pm. |
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Farewell Party for Staff |
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| Vice Chair Edwards made a motion to change the October meeting
date to October 10, 2002 in order to hear a presentation of the latest
plan by MRY. Boardmember Field
seconded the motion and the motion passed in an unanimous voice vote. |
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Change in October Meeting
Date |
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| The Library Board asked that the following items be included
in next Library Board agenda: oath
of allegiance and swearing in of Boardmember Ken Breisch; an update
on the photography contest for young adults by Chair Oppenheim; update
on the library expansion by MRY; and discussion of a Main Library farewell
fundraiser by Boardmember Stern. |
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Agenda Building |
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| Vice Chair Edwards moved to adjourn the meeting. Boardmember Stern seconded the motion.
The motion was approved in a unanimous voice vote.
The meeting was adjourned at 8:45pm. |
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Adjournment |
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| Attest: |
Approved: |
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| Winona
Allard |
Gene
Oppenheim |
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| Secretary |
Library
Board Chair |
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