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Minutes of the REGULAR Meeting of November 3, 2005 |
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To Be Approved |
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A REGULAR meeting of the |
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Call to Order |
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PRESENT: |
Chairperson Edwards, Boardmember Field and Boardmember
Oppenheim |
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Roll Call |
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ALSO PRESENT: |
Jean Ann Holbrook, Community Member; |
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No report. |
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Communications from
the Public |
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Boardmember Field made a motion to approve the minutes of
the |
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Approval of the
Library Board Minutes |
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Report from the
Friends of the Library, a Library Support Group |
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At the Friends meeting Kent Lewis distributed a second
draft of a volunteer manual for the Friends bookstore. Mr. Mullen encouraged
the |
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The next Friends meeting will be the holiday breakfast on
December 12 the location to be determined. |
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Mr. Mullen reported that the punchlist (a list of items
that have not been completed or items that need to be repaired) submitted to
the contractor is 58 pages. Work on the punchlist is ongoing. |
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Update on the New
Main Library Update on Final
Construction Activity |
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The commissioning group is currently working on evaluating
the status of the Leadership in Energy and Environmental Design (LEED) rating
points. |
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Training on various building systems is on-going. |
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Work is being completed on the installation of the
irrigation system, the partition wall in the children’s area and the trash
compactor. The landscaping is complete. |
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The parking structure may open on December 1 to
accommodate additional parking in the downtown district during the
holidays. |
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Items from storage, with the exception of the two grand
pianos, have been moved into the new Main Library. The modular office furniture
has arrived and is being assembled in the staff offices. |
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Move-in Status and
Plans |
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The Friends of the Library bookstore and office space is
complete and volunteers have begun working on setting up the store. The
Friends are accepting donations of books and audio visual materials at the
Temporary Main Library and the Branches. |
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Mr. Mullen presented a draft of the SeaScape insert to the
Board. Library staff have been working with Allison & Partners to develop
the piece. The insert gives details about the new Main Library and a schedule
of grand opening events for the months of January and February. SeaScape is
mailed to every resident of |
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Grand Opening Plans |
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Another item in development is the advertising panel for
the Big Blue Bus sides. Also actress Rhea Perlman volunteered her time to do
a public service announcement to publicize the grand opening of the Library. |
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Staff and Allison & Partners have begun the planning
for the grand opening day celebration. Activities are scheduled to begin at
10am with a ribbon cutting and continue throughout the day. |
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Chair Edwards reported on the California Association of Library
Trustees And Commissioners (CALTAC) letter regarding the Public Library
Construction and Renovation Bond Act of 2006. The Board expressed a desire to
pass a resolution in support of the Public Library Construction and
Renovation Bond Act of 2006. |
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CALTAC Letter
Regarding the Public Library Construction and Renovation Bond Act 2006 |
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Chair Edwards will research sample resolutions and present
a draft at the December board meeting. |
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The Martin Luther King Jr. Coalition will hold its annual Martin
Luther King Jr. Day event on January 16 at the SGI auditorium on Wilshire. Following
a speech by Yolanda King attendees will process over to the new Main Library
for the dedication of the Martin Luther King Jr. auditorium. |
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Follow up on the
Martin Luther King Jr. Auditorium |
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During the dedication of the auditorium a quote from and a
likeness of Dr. King will be unveiled. The Cultural Affairs Division has
taken over the coordination of the selection of the quote and the likeness. |
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The Board reviewed the letter of congratulations to |
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Letter from the |
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Library staff have participated in a number of meetings
with regard to Main Library security. A walk through regarding the exterior
of the building and the parking structure that included staff from the |
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Report on |
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Currently staff is already seeing some areas where
homeless individuals are camping around the building at night. Landscaping
modifications may be necessary. Also increased awareness on the part of the
Police Department is important. |
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To help ensure security in the parking structure the
garage will have an attendant and will close nightly. After closure the only
access will be to monthly parkers or Library staff. Board discussion
followed. |
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Mr. Mullen reported that it is believed the Fairview
Branch break in was a one time incident. The exterior and some interior doors
were re-keyed. |
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The City has sent eighteen public works vehicles to Bayou
La Batre. It is possible that Bayou La Batre could use either materials or
office furniture left over from the Temporary Main Library. However the cost
of disassembling and transportation of the items may be problematic. Also it
may be too early for the City of |
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City Activities to
Support the |
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Item tabled until the December Board meeting. |
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Report from the Teen
Council |
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No report. |
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Nationwide Current
Library Trends - Review of Library Journal Articles |
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On October 31 an in service day for Library staff was held.
The Temporary Main Library and Branches were closed. Approximately 110 staff
members attended. The day focused on exceptional customer service and began
with a welcome from City Manager, |
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Secretary’s Report Report on Staff
In-Service Training Day |
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Environmental Programs presented the Library with the
Sustainable Leadership Award. Library staff has been collaborating with the
Environmental Programs Division to build and promote a collection on
sustainability. |
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Mr. Mullen reported on recent promotions: |
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Update on Staff
Recruitments and Promotions |
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Closure of the Temporary Main Library is scheduled for
December 5. The collection at Temp Main begins moving to the new Main Library
on that day. Extra staff will be dispersed to the branches during the closure
to help with heightened branch activity. |
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Closure of the
Temporary Main Library |
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The |
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Boardmember Oppenheim moved to adjourn the meeting. Boardmember Field seconded the motion. The
motion was approved in a unanimous voice vote. The meeting was adjourned at
8:20pm. |
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Adjournment |
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Attest: |
Approved: |
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Edward
Edwards |
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City
Librarian |
Library
Board Chair |
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