SANTA MONICA PUBLIC
LIBRARY BOARD
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Minutes of the REGULAR Meeting of July 5, 2007 |
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To Be Approved |
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A REGULAR meeting of the |
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Call to Order |
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PRESENT: |
Boardmember Breisch, Chairperson Edwards, Boardmember
Oppenheim and Vice Chair Stern |
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Roll Call |
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ALSO PRESENT: |
Claudia Fishler, Assistant City Librarian; Rachel Foyt,
Administrative Analyst |
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No report. |
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Communications from
the Public |
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Boardmember Oppenheim made a motion to approve the minutes
of the |
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Approval of the
Library Board Minutes |
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In absence of minutes from the Friends of the Library June
meeting Claudia Fishler, Assistant City Librarian, gave a brief report on the
Friends of the Santa Monica Public Library activities. The Friends approved a
$7300 request for funds from staff for five chairs and two tables for the
Fairview Branch Library. |
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Report from the
Friends of the Library, a Library Support Group |
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The California Association of Library Trustees and
Commissioners is accepting award nominations for 2007. The Library Board
voted unanimously to nominate Kent Lewis for his work with the Friends of the
Library Book Store. Staff will work with the Library Boardmembers to prepare
the application. |
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CALTAC 2007 Award
Nominations |
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The designer contracted to do the work on the building
plaques for the Main Library, the Public Safety Facility and Virginia Ave.
Park is awaiting a final agreement to be approved by the City. Once that approval
is received he will begin work on the Library Board plaque for the Main
Library. |
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Update on the Library
Board Plaque |
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Ms. Fishler updated the Board on the possible relocation
site for the Shotgun House. At the June 26 City Council meeting Council
supported in concept the potential permanent site on Norman Place and Second
Street, prior to regulatory review, and authorized the issuance of a Request
for Proposals to select a non-profit organization to relocate the house,
rehabilitate it and lease it from the city for public benefit. Council discussion
confirmed that the intent of the motion is to make the eligibility criteria
as broad as possible. Council also directed staff to complete the site
improvements needed to ready the location for the house. |
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Update on the Shotgun
House |
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The Content Cooperative Project is a pilot program developed
by the Online Computer Library Center (OCLC) for various types of libraries
to submit materials in digital format. The Library submitted 546 images to
the pilot project and will have access to the images for 11 months. |
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Content Cooperative
Project from Online Computer Library Center (OCLC) |
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SIRSI will no longer be able to host the Image Archives
Collection. Library staff is investigating CONTENTdm a service from OCLC as a
way to continue offering the Image Archives online and to put the Palisades
and the Big Blue Bus Collections online. There is an annual subscription fee
for CONTENTdm. |
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Also as a temporary solution to allow patron access staff
is investigating putting the Palisades Collection some 5,000 images on a
stand alone computer in the local history room. |
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Library catalog and database subscriptions (E-source)
stations menu page has been updated to show general names and list databases
by name. |
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New Menu Page for the
Library E-Source Stations |
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The EBSCO Health Database has been added to the Library
database subscriptions. The EBSCO database is more consumer oriented than the
previous Gale health database that it replaces. The EBSCO database contains physician
generated videos, health encyclopedias and journal articles. |
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Ebsco Health Database |
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A brochure featuring the Main Library landscaping is
available in print and online. |
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Main Library
Landscaping Brochure |
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The Board discussed the article Serial Wars by Lee C. Van Orsdel and Kathleen Born on journal
publications from the April 15, 2007 Library Journal. |
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Nationwide Current
Library Trends - Review of Library Journal Articles |
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The City Information Systems Division added an additional
3mgs to the Library T1 line to help with bandwidth and the wireless area. The
City is investigating additional permanent solutions. |
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Secretary’s Report Purchase of
Additional T1 Line |
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The Library purchased self check out stations for the
Fairview Branch and the Montana Ave. Branch. Some self check out equipment
was purchased for the Ocean Park Branch. A machine to unlock DVD’s and CDs at
the self checkout stations was purchased for the Main Library. The machine
will be tested and if it works successful one will be purchased for each of
the branch libraries. |
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Report on Recent
Library Purchases |
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Ergonomic staff task chairs were ordered for the branch
libraries. Additional security cameras were ordered for the Main Library. The
cameras will be trained on the Library entrances/exits and restrooms. |
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At the May 23 City Council budget study session Council
directed Library staff to investigate the feasibility of having Mac computers
available for the public. Staff has learned that the internet management
system SAM is not compatible with the Mac computers. |
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Evaluation of Mac
Computers for Public Use |
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Representatives from the Santa Monica Historical Society
Museum attended a meeting at the Main Library where they answered questions
and updated Library staff on the progress of the museum. Architect Kris
Andresen, Andrea Engstrom, Jean Ann Holbrook and Iao Katagiri met with
Library staff. |
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Santa Monica
Historical Society Museum Update |
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Ms. Fishler walked the Library Board through the
architectural and furniture plans for the museum. The Board viewed boards
displaying the colors, fabric swatches and finishings selected for the
museum. |
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The museum held a fundraising event on June 24 where they
received $70,000 worth of pledges. The museum fundraisers have a commitment
for a loan to underwrite the balance of funding that has not been raised. |
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Ms. Fishler reported that the museum is approximately 4-6
weeks away from the permit for tenant improvements. They are currently
working on a budget, operating plan and schedule, delivery of which triggers
a notice of delivery of space. The museum staff then has 90 days to submit
the construction plans to the Library and 18 months to finish construction. |
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The Library Board would like a presentation from museum
staff in September. |
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Ms. Fishler reported that on Wednesday, June 27 at about
7pm the Library was evacuated due to an obnoxious odor in the Reference
Collection. People were experiencing scratchy throats and eyes. |
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Main Library
Evacuation on June 27 |
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Santa Monica Police and Fire Department staff arrived
quickly and began to assess the odor and search for the cause. They found a
substance in one of the aisles but their equipment could not identify it. The
County Health Department was called to bring in more sophisticated equipment.
At that point they told Library staff to evacuate the building as a
precaution. The Main Library closed at about 7pm. |
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Some time later the County staff found that the substance
was a glycol and alcohol mixture and that the area was safe. They were able
to explain to the custodial crew how to clean the area. |
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The Library Board asked that the following items be
included in next Library Board agenda:
facilities tour of the Ocean Park Branch; a report from the American Library
Association Conference; the 2006/07 statistical report; and an update on the library
board plaque. |
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Boardmember Oppenheim moved to adjourn the meeting. Vice Chair Stern seconded the motion. The motion was approved in a unanimous
voice vote. The meeting was adjourned
at 8:30pm. |
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Adjournment |
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Attest: |
Approved: |
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Edward
Edwards |
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City
Librarian |
Library
Board Chair |
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