SANTA MONICA PUBLIC
LIBRARY BOARD
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Minutes of the SPECIAL Meeting of September 6, 2007 |
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To Be Approved |
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A SPECIAL meeting of the |
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Call to Order |
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PRESENT: |
Boardmember Breisch, Chairperson Edwards, Boardmember
Oppenheim and Vice Chair Stern |
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Roll Call |
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ALSO PRESENT: |
Jean McNeil Wyner, Chair, Santa Monica Historical Society
Museum Board; Iao Katagiri, Vice Chair, Santa Monica Historical Society
Museum Board; Ho Nguyen, Director of Development & Exhibits Designer,
Santa Monica Historical Society Museum; Kristina Andresen, Andresen
Associates Architects; Ellen Braby, Head of Youth Services; |
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The Board discussed a written communication from Pascal
Ladreyt, President of European Languages and Movies in America (ELMA). Mr.
Ladreyt is looking for a space from which to operate his organization. The
Library cannot offer space to the organization. However, staff talked with
Mr. Ladreyt about ways in which ELMA and the Library could collaborate
through programming or development of a DVD collection. |
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Communications from
the Public |
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Boardmember Breisch made a motion to approve the minutes
of the |
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Approval of the Library
Board Minutes |
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Report from the
Friends of the Library, a Library Support Group |
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Robert Graves, Librarian I in Public Services, attended
the Friends’ Board meeting in August to report on the September 23 WWII
program at the Main Library that will coincide with the PBS showing of the
Ken Burns documentary The War. |
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Donnae Tidwell, Librarian II in Youth Services, requested
funds for a Fall Festival Celebration to reflect the different cultural
expressions of the season. The Friends approved $800.00. |
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The Friends also approved funds for a luncheon to
celebrate the $100,000 raised by the Bookstore and to recognize Bookstore
volunteers. The special book sale in July made $2300 in three hours. |
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An election of officers was held and one new Boardmember
was elected to the Friends’ Board. |
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Adele Clark, Membership Chair, is preparing a letter to
send to 200 Friends’ members who have allowed their membership to lapse. |
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Ellen Braby, Head of Youth Services, made a report to the Library
Board on the 2007 Summer Reading Program. This year’s summer reading theme
was Get a Clue. The teen summer
reading theme was You’ll Never Know. |
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Report on Summer
Reading 2007 – Ellen Braby |
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Ms. Braby reported that 15% more children completed the
program than last year. The number of teen programs increased 25% and
attendance at the teen programs increased 150%. The number of teens
registered increased as many teens “graduated” from the children’s summer
reading program. |
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As a pilot program this year Youth Services librarians
visited the intensive intervention summer school program and took summer
reading sign-ups. 35 students of varying ages signed up. Their teacher
monitored their reading and brought them to the library to receive prizes.
Almost one third of the children received at least one prize for reading. |
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Another first this year was a change in the teen program.
The grand prize was changed from Border’s gift certificates to a raffle for a
Nintendo Wii. Teens received a free paperback book, two raffle tickets and a
gift certificate from a local store when they completed their 30 hour reading
log. Teens could earn additional raffle tickets by writing book reviews and
attending teen programs. The raffle was held at the Teen Summer Reading
party. |
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Jean McNeil Wyner Chair, Santa Monica Historical Society
Museum Board; Iao Katagiri, Vice Chair, Santa Monica Historical Society
Museum Board; Ho Nguyen, Director of Development & Exhibits Designer,
Santa Monica Historical Society; and Kristina Andresen, Architect, Andresen
Associates Architects presented plans for the Santa Monica Historical Society
Museum. |
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Presentation of Plans
for the Historical Society Museum |
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Jean McNeil Wyner, Chair of the Museum Board, presented a
history of the Museum and an overview of the new Museum on the Library campus.
The Museum space will include a permanent exhibit gallery, a changing exhibit
gallery, research library, program space preservation, workstation area,
online access to digital image archives, archival storage, and administrative
offices. |
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The cost to build out the 5,000 square foot interior of
the Museum is estimated at $2 million. Westoffice Exhibit Designs, a museum
exhibit design firm and an architectural firm Andresen Associates Architects
have been hired. |
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Ho Nguyen, Director of Development & Exhibits Designer
and Kristina Andresen, Architect gave a 360 degree virtual tour of the Museum
space and gallery exhibits. |
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There are four permanent gallery exhibits that will have
interactive components including audio visual.
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Iao Katagiri, Vice Chair of the Museum Board, presented
the Museum’s capitol campaign. Of the estimated $2 million cost almost
$900,000 has been raised. More donors are being contacted at various giving
levels. If not all the funds have been
raised by the time construction is scheduled to begin a revolving line of
credit in the amount of $400,000 has been pledged. |
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The next milestones include: delivery of the operating
plan, budget, detailed schedule, and detailed construction stats for the
build out; completion of the requirements to secure the building permit;
issuance of bid packages at the end of October; selection of a contractor in
mid January 2008; and start of construction at the end of February 2008.
Opening day for the Museum is slated for the end of August or beginning of
September 2008. |
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Board discussion and questions followed. |
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The Board discussed the 2007 Annual Customer Survey
results and comments from the public. |
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2007 Annual Customer
Survey Results and Comments |
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Staff will investigate the lapse in delivery of the
Library Board journals. |
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Nationwide Current
Library Trends - Review of Library Journal Articles |
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Mr. Mullen discussed the Library holds’ system. The Main
Library is running out of room on the holds’ shelves for items. The number of
holds has increased from 70,000 to 130,000 in the past year. There are some
11,600 items on hold on the shelves. |
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Secretary’s Report Discussion of Library
Holds System Issues |
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Library staff is investigating ways to improve the holds’
system including streamlining the notification process. Some options are: to
not allow holds on an item that is available on the shelf; to charge a fine
if the hold item is not picked up; to limit the amount of holds a patron can
place; or to shorten the amount of time an item is on the holds shelf. Items
are currently placed on hold for two weeks. Approximately 100 items a day
expire and are removed from the shelf. |
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The biggest problem is with DVDs. Patrons are only allowed
to check out three DVDs at a time. Some treat the holds’ shelf as their
personal rental shelf by placing numerous holds and selecting three items at
a time to check out. |
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Board discussion and questions followed. |
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Staff reported that the Library Board plaque is being
designed. |
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Library Board Plaque
Update |
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The California Library Association Annual Conference will
take place in Long Beach from October 26-29. A number of Library staff plan
to attend and the Boardmembers are encouraged to attend. |
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California Library
Association Annual Conference |
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The Library Board asked that the following items be
included in next Library Board agenda: Library technology update and swearing
in of new Library Boardmembers. |
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Boardmember Breisch moved to adjourn the meeting. Vice Chair Stern seconded the motion. The motion was approved in a unanimous
voice vote. The meeting was adjourned
at 8:57pm. |
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Adjournment |
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Attest: |
Approved: |
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Edward
Edwards |
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City
Librarian |
Library
Board Chair |
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